REQUIREMENTS
- A relevant Post Matric qualification, preferably an Administration or Secretarial Diploma or equivalent.
- 3 – 5 years relevant administrative experience required.
- Computer literacy: MS Office
- Proficient in at least two (2) of the three (3) official languages of the Western Cape
KEY PERFORMANCE AREAS
- Responsible for Support Services to the Political Structures of the Municipality.
- Manage and compile Council’s meeting schedule for the year, including Council Workshops
- Compile a Strategic Master Plan for Committee Services and Review it annually.
- Compile Council Resolution Register.
- Manage and oversee the compilation of agendas and minutes and attend meetings.
- Responsible for the management of Quality Assurance of all reports, agendas and minutes of the Council and other committees.
- Responsible for the publication of notice of Council meetings.
- Responsible for the handling of all staff matters within the Committee Service Section in order to ensure efficient service is rendered.
- Communicate approved meeting schedules to internal and external stakeholders.
- Coordinates the administration of committees.
COMPETENCIES: Committee Services Competency Framework – Level 3
- Core professional Competencies: use of technology, written communication, planning and organizing.
- Functional Competencies: people management, task management.
- Public Service Orientation Competencies: Service Delivery Orientation, Interpersonal Relationships, customer orientation and customer focus.
- Personal Competencies: Action and Outcome Orientation, Resilience, Change Readiness, Learning Orientation, Accountability and Ethical Conduct.
- Management/Leadership Competencies: Impact and Influence, Coaching and Mentoring, Team Orientation.
Candidates must be willing to be subjected to an interview and written/competency assessment. They must also be aware that previous employers and recent references may be contacted, and their qualifications, criminal and medical records be verified. The appointment will be subject to the signing of an employment contract, performance agreement and disclosure of interest.
Application must be on the official application form of the Oudtshoorn Municipality and a covering letter accompanied by a comprehensive curriculum vitae and certified copies of qualifications and identity document (not older than three (3) months) as well as particulars of at least three recent contactable references. Applications must be submitted to HR Manager: Support Services, Department Corporate Services, P.O. Box 255, Oudtshoorn, 6620 or Oudtshoorn Municipality, 69 Voortrekker Road, Oudtshoorn, 6620. Application forms can be downloaded from the Oudtshoorn Municipality website www.oudtshoorn.gov.za.
For any enquiries contact Jean Heunis at 044-203 3136 or heunis@oudtmun.gov.za
Please Note: Canvassing will result in automatic disqualification. If you have not been contacted within 30 working days after the closing date of this advertisement, you may assume that your application was unsuccessful. Curriculum vitae’s will not be returned. Council will make appointments in line with its employment equity plan and reserves the right not to make an appointment. Applications sent via e-mail/late applications will not be considered. Any misrepresentation in your application will lead to automatic disqualification.